BYLAWS

Approved by a quorum at February 17, 2026 General Meeting

 

TRAVIS COUNTY MEDICAL ALLIANCE and

TRAVIS COUNTY MEDICAL ALLIANCE FOUNDATION

 

ARTICLE 1

NAMES

The names of the organizations shall be the TRAVIS COUNTY MEDICAL ALLIANCE (TCMA), an unincorporated nonprofit association organized under IRS 501(c)(6), and the TRAVIS COUNTY MEDICAL ALLIANCE FOUNDATION (TCMAF), a Texas nonprofit corporation organized under IRS 501(c)(3). Section 2. The TCMA is an alliance to the Travis County Medical Society (TCMS) and a component to the Texas Medical Association Alliance (TMAA).

 

ARTICLE 2

PURPOSE

The purpose of the TCMA shall be to foster social networks for the families of medicine, strictly in connection with the TCMS and the TMAA, pursuant to IRS Code 501(c)(6). The purpose of the TCMAF shall be to assist the Travis County community and contiguous counties with health-related needs and health advocacy efforts strictly in connection with the TCMS and the TMAA, pursuant to IRS Code 501(c)(3). 

 

ARTICLE 3

MEMBERSHIP

3.1 Membership Eligibility 

1. Eligibility must be verified through the TMAA.

2. Potential and active members must meet one of the following requirements:

   1. Must be a member of a physician or medical student couple at least one of whom is TMA-eligible.

   2. Must be a physician or medical student who is TMA-eligible. 

   3. Must be a TMAA member in good standing at the time of separation from the medical couple who maintains continuous membership.

   4. A widow or widower of a previously TMA-eligible physician.

3. Eligible persons shall become members upon payment of TCMA and TMAA dues. 

3.2 Membership Categories

1. Active Members

Active members are those that meet eligibility requirements and dues obligations.

1. Honorary Members

   1. Honorary Members are members who are nominated for their exceptional service to the TCMA and approved by the Executive Board.

   2. Honorary members shall be exempt from payment of TCMA dues, and TMAA dues shall be paid by the TCMA.

   3. Honorary members shall retain all rights and privileges of membership.

3.3 Membership Rights and Privileges

Members shall be eligible to vote at the general meetings, serve on committees and serve on the Executive Board.

3.4  Change of Membership Status

1. All changes in membership status shall be communicated to the VP Membership. 

2. Members who fail to pay their dues by March 31st shall be removed from membership.

3. Persons who forfeit their eligibility shall be automatically removed from membership. 

4. Eligible former members shall be restored to full membership upon payment of current dues.

 

ARTICLE 4

EXECUTIVE BOARD

4.1 Executive Board Members

1. The Executive Board (the Board) shall be composed of the elected officers including President, President-Elect, Secretary, Treasurer, Treasurer-Elect, Parliamentarian and the Vice-Presidents.

2. The President may choose a Past President as a Special Advisor who is a non-voting, non-elected member of the Executive Board.

4.2 Election of the Executive Board

1. The Executive Board shall be elected by the membership at the first general membership meeting after January 1st. Election shall be by ballot or acclamation and requires a quorum of the membership.

2. The Nominating Committee shall present a slate of officers to the membership in writing by newsletter or by special mailing at least ten days prior to the general meeting.

3. The term of office shall be one year.

4. Vacancies for an unexpired term of office shall be filled with the approval of the Executive Board.

5. If an elected officer is unable to serve the term, notification of resignation shall be submitted in writing to the President.

4.3 Duties of the Executive Board 

1. The Board shall conduct separate board meetings for TCMA and TCMAF and may elect to conduct these meetings consecutively. The elected officers shall serve the TCMA and the TCMAF.

2. The Board shall have responsibility for and have general charge of the affairs, funds, work and property of the TCMA and TCMAF. Executive Board members shall be guided by and adhere to the provisions of these bylaws as well as specific guidelines pertaining to their offices.

3. The Board shall set policy and shall be responsible for short- and long-term planning for the organization.

4. The Board shall be responsible for the financial management of the TCMA and TCMAF accounts and shall be accountable to the membership and community for the use of funds.

5. The Board shall approve all expenditures not outlined in the budget in excess of $1,000 that may arise in carrying out the administrative, fundraising and community service endeavors of the TCMA or the TCMAF. 

6. All contracts or other obligations which may impose liability on the TCMA or TCMAF must be reviewed and signed by a member of the Board with the advice and consent of the President.

4.4 Executive Board Quorum

Two-thirds of the members of the Executive Board shall constitute a quorum for

an Executive Board decision.

4.5 Removal From Office

An elected officer may be removed from the office for valid cause by majority

vote of the Executive Board.

 

ARTICLE 5

DUTIES OF OFFICERS

5.1 President

1. The President shall chair the Executive Board and shall preside at all general membership meetings of the organization.

2. The President may create special committees, create councils which are outlined in the guidelines as needed and serve as an ex-officio member of all committees and councils.

3. The President shall represent the TCMA and TCMAF to the TCMS, TMAA and act as a community ambassador as necessary.

4. The President shall formulate the annual budget with the Treasurers and shall oversee financial activities of both the TCMA and the TCMAF.

5. The President and Treasurers shall be jointly responsible for financial recordkeeping and filing of any necessary forms including the submission of annual tax returns for both the TCMA and TCMAF.

6. The President and Treasurer shall be jointly responsible for maintaining exemption status, as appropriate, for TCMA and TCMAF at federal and state levels and shall make available to members current federal and state proof of exemptions for both the TCMA and TCMAF.

7. The President shall serve as the designated Registered Agent for federal and state communications when the Travis County Medical Society representative is not available.

5.2 President-Elect

1. The President-Elect shall serve on the Executive Board and attend committee and council meetings as necessary.

2. The President-Elect shall prepare for their subsequent presidential year by appointing committee chairs and meeting with the incoming Executive Board. The President-Elect may hold a Board Retreat as needed.

3. The President-Elect shall review these bylaws and update them as needed. 

4. The President-Elect shall chair the Advisory Committee.

5. The President-Elect shall perform all the duties of the President in the absence of the President and shall assume the office of the President the following year.

5.3 Secretary

1. The Secretary shall serve on the Executive Board.

2. The Secretary shall record the minutes of the board meetings and general membership meetings, shall provide the minutes from the previous meetings and shall retain all approved official minutes in a permanent file.

5.4 Treasurer

1. The Treasurer shall serve on the Executive Board.

2. The Treasurer shall oversee the receipt and disbursement of funds, maintain financial records and present financial reports to the Board and the membership for the TCMAF account and shall oversee and assist the Treasurer-Elect as needed.

3. The Treasurer shall work with the President and the Finance Committee to formulate the annual budget for the upcoming fiscal year and shall present the budget to the Board for approval.

4. The President and Treasurer shall be jointly responsible for financial recordkeeping and filing of any necessary forms including the submission of annual tax returns for the TCMA and TCMAF.

5. The President and Treasurer shall be responsible for maintaining exemption status, as appropriate, for TCMA and TCMAF at federal and state levels and shall make available to the membership current federal and state proof of exemptions for both the TCMA and TCMAF.

6. The Treasurer shall chair the Finance Committee.

7. The Treasurer shall perform all duties of the President in the absence of both the President and President-Elect.

5.5 Treasurer-Elect

1. The Treasurer-Elect shall serve on the Executive Board.

2. The Treasurer-Elect shall oversee the receipt and disbursement of funds, maintain financial records and present financial reports to the Board and the membership for the TCMA accounts.

3. The Treasurer-Elect shall perform all the duties of the Treasurer in the absence of the Treasurer and shall assume the office of the Treasurer the following year.

5.6 Parliamentarian

1. The Parliamentarian shall serve on the Executive Board.

2. The Parliamentarian shall be the immediate Past President and shall advise the President, the Board and the organization on points of parliamentary law in accordance with Robert’s Rules of Order.

3. The Parliamentarian shall chair the Nominating Committee.

4. The Parliamentarian shall organize the Past Presidents luncheon.

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ARTICLE 6

VICE-PRESIDENTS

6.1 The Vice-Presidents shall serve on the Executive Board.

6.2 The Vice-Presidents may include but are not limited to the following:

Communications, Community Service, Enrichment, Financial Development,

Medical Affairs, Membership, Partner Relations, Programs.

6.3 The Vice-Presidents shall follow the duties as outlined in the organization 

guidelines.

ARTICLE 7

COMMITTEES

7.1 Standing Committees

1. Advisory Committee

1. The Advisory Committee shall consist of the President-Elect, who shall serve as committee chair, and Past Presidents who are current members in good standing of the organization.

2. The Advisory Committee shall provide support and advice to the Executive Board as needed.

3. The Advisory Committee shall meet at the discretion of the President-Elect.

1. Finance Committee

   1. The Finance Committee shall consist of the Treasurer, who shall serve as committee chair, President, President-Elect, Treasurer-Elect, Financial Development Vice President, Community Service Vice President, Long Range Planning Committee Chair, and one member-at-large appointed by the President.

   2. The Finance Committee shall oversee the preparation of the budgets of both the TCMA and TCMAF for the following year.  The committee chair shall recommend the budgets to the Executive Board for approval.

2. Long-Range Planning Committee

   1. The Long-Range Planning Committee shall consist of the Committee Chair, the President-Elect, two Past Presidents, and four members-at-large. 

   2. The Long-Range Planning Committee shall be appointed by the President. The committee chair shall have previously served as President of the TCMA and has served on the Long Range Planning Committee for at least one year. 

   3. Long-Range Planning Committee members shall serve a two-year term on the committee with one-half of the committee rotating off each year.

   4. The Long-Range Planning Committee shall recommend revisions to the bylaws and the guidelines of the organization.

   5. The Long-Range Planning Committee shall develop and oversee the long-range planning for the organization.

3. Nominating Committee

   1. The Nominating Committee shall consist of seven members including the Parliamentarian, who shall serve as chair, the next two most recent Past Presidents, an Executive Board member, and three members at large. 

   2. The Nominating Committee shall present the slate of officers to the membership for approval at the first general meeting after January 1st.

7.2 Special Committees

1. Special Committees may be appointed annually by the President.

2. All projects undertaken by these committees shall be approved by the Executive Board.

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ARTICLE 8

MEETINGS

8.1 Methods for Meetings

Meetings may include in-person events, conference calls, video conferences or any other communication system that allows all participants to communicate with each other.  

8.2 Annual Meeting

The Annual Meeting of the organization shall be the general membership meeting at which the slate of officers is elected.

8.3 Other Meetings

1. General Membership Meetings shall be called by the President and shall be held from September to May.

2. Special Meetings may be called by the President.

3. Executive Board meetings shall be called by the President.

4. Committee Meetings shall be called by the Committee Chairs.

8.4 Voting

1. Voting may occur in person, by mail, electronic message or any combination of these methods. When voting, members must be properly identified.

2. Fifteen members, including six Executive Board members, shall constitute a quorum at a general membership meeting. 

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ARTICLE 9

FINANCIAL REQUIREMENTS

9.1 Financial Management

1. The TCMA is established to assist the Travis County community with health related needs and to foster social networks for the families of medicine pursuant to IRS Code 501(c)(6).

2. The TCMAF is established exclusively for charitable, scientific and educational purposes, strictly in connection with the TCMS and TMAA, pursuant to IRS Code 501(c)(3).

3. The fiscal year shall be July 1st to June 30th.

4. The books of the organization shall be kept in accordance with sound accounting practices and IRS retention policies and shall be reviewed annually and audited periodically by a Certified Public Accountant.

9.2 Dues

1. Membership dues shall include annual TCMA dues and annual TMAA dues.

2. Annual TCMA dues for active eligible members shall be set and approved by the Executive Board prior to TMAA fiscal year end.

3. Membership dues shall be due and payable through the TMAA and in conjunction with the TMAA membership requirements.

4. Termination of membership does not entitle the member to a refund of their dues.

 

ARTICLE 10

PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, Revised, shall be the authority for all parliamentary matters not specifically covered in the Bylaws and Standing Rules.

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ARTICLE 11

AMENDMENT

The Bylaws may be amended at a general membership meeting or called meeting by two-thirds of the votes cast, a quorum being present. Written notice of the proposed amendment must be submitted to the membership one week in advance of the meeting.

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ARTICLE 12

DISSOLUTION 

12.1 Dissolution of the Travis County Medical Alliance 

At the time of dissolution of the TCMA, all funds, property or assets on hand shall be transferred to the Travis County Medical Society, a 501(c)(6).

12.2 Dissolution for the Travis County Medical Alliance Foundation (adopted 11/15/1983)

At the time of dissolution of the TCMAF, all funds, property or assets on hand shall be transferred to the Travis County Medical Society Foundation a 501(c)(3). In the event that the TCMSF is no longer in existence, no longer qualified or otherwise are unable or unwilling to accept the assets, any funds, property or other assets shall be distributed to some other charitable organization as described in 501(c)(3) of the Internal Revenue Code and determined by the remaining members of the Executive Board.